Bids and RFP’s / RFQ’s

Bids and RFP’s / RFQ’s

Pursuant to the General Statutes of the State of North Carolina and Town of Beech Mountain policy, bids and proposals are invited and will be received by the Town of Beech Mountain until the public bid or proposal deadline date and time specified. Solicitation documents and specification information for the bid agent is located in the listing for the Bid, RFP, and/or RFQ.

Per North Carolina General Statute 87-15, prospective bidders for construction contracts must be properly licensed.
All Bidders must comply with nondiscrimination provisions. The Town of Beech Mountain is an equal opportunity agency and invites small and minority contractors to bid. The Town Council or its delegate reserves the right to reject any or all bids or proposals.

BID, RFP, and RFQ Solicitation: latest project bids

Distribution of SolicitationTypeTitleProposals Due
Sealed Parks & Rec– 2019RFPSECTION 00025
8-27- 2019 – 1:00 PM
Sealed NEW Public Works Facility- 2019RFPSECTION 00025
8-29- 2019- 2:00 PM

Town of Beech Mountain Lower Pond Creek Boardwalk/Bridge  Fall Trail stair renovation


Sealed bid for this work will be received by:

Sean Royall

Beech Mountain

1330 Pine Ridge Rd

Beech Mountain, NC 28604

The Town of Beech Mountain will receive informal bids for the Lower Pond Creek Trail boardwalk and Falls Trail stair renovation project until 1:00 p.m., August 27, 2019 local prevailing time. Bids Opening will be at the Town of Beech Mountain Town Hall Council Room 403 Beech Mountain Parkway Beech Mountain NC. Time of opening will be 1:30 pm. on August 27th, 2019.

Bids must be mailed, or hand delivered to Town of Beech Mountain; Parks and Recreation Department, c/o Sean Royall, 1330 Pine Ridge Rd. Beech Mountain, NC 28604.

Contractors are hereby notified that they must have proper license under the State laws governing their respective trades. General Contractors must have general license in the state of North Carolina.

The Town reserves the right to reject any or all bids and waive informalities.


The Town of Beech Mountain’s Parks & Recreation Department is dedicated to providing quality recreational activities and programs year-round in a safe environment and meeting the recreational needs of residents and visitors of all ages, while enhancing the quality of life for all.

Qualified contractors are invited to submit proposals to provide construction services to the Town of Beech Mountain for construction on our public trails.


Construction of a boardwalk/bridge based off the engineering specifications drawn by IONCON Engineering and repair steps on the Falls Trail building a “block” style stair using 6×6 posts and gravel. The contractor will follow Beech Mountain Parks and Recreations trail plan, as much as possible, and work with the department on any special considerations.

A site visit will be required for bidding and a minimum of three references to be provided.


All interested parties shall be qualified to do business and licensed in accordance with all applicable laws of the state and local governments where the project is located. All bidders should be general contractors licensed in the state of North Carolina. In addition, all bidder shall have comparable and demonstrated experience.


Proposals should include:

  • Sealed envelope with project name and “Bid” listed on outside
  • Name of company and key personnel with qualifications
  • General contractor’s license number
  • Include examples of experience similar to this project
  • Provide a projected timetable according to Scope of Work

The contractor selected will need to demonstrate proof of general liability insurance of $1 million per occurrence and list Town of Beech Mountain as additional insured for the duration of the work. In addition, the contractor must have a business license and be a licensed contract in the State of North Carolina.

Beech Mountain_Parks and Rec Informal Contract

Town of Beech Mountain
403 Beech Mountain Parkway
Beech Mountain, NC 28604

New Public Works Facilities


Sealed Bids for the construction of the New Public Works Facilities will be received, by the Town of Beech Mountain, at the office of the Beech Mountain Town Hall located at 403 Beech Mountain Parkway; Beech Mountain, NC 28604, until 2:00 PM, local time on Thursday, August 29, 2019, at which time the bids received will be publicly opened and read. The Project consists of constructing a 12,000 square-foot pre-engineered metal building with three vehicle maintenance bays, one wash bay, and offices; a 2,000 square-foot pre-engineered metal building for salt storage; a solid waste recycling center consisting of one container shelter, two compactors with shelters, and a cardboard baling shelter with attendant office; along with various site improvements including 1,453 linear feet of street construction.

Bids will be received for a single prime Contract. Bids shall be on a lump sum and unit price basis as indicated in the Bid Form.

The Issuing Office for the Bidding Documents is West Consultants, PLLC; 405 South Sterling Street; Morganton, NC 28655, the contact person is Kathy Jordan, phone: (828) 522-4725, email: Prospective Bidders may examine the Bidding Documents at the Issuing Office on Mondays through Fridays between the hours of 8:00 AM and 5:00 PM, and may obtain copies of the Bidding Documents from the Issuing Office as described below.

Bidding Documents also may be examined at:

-ConstructConnect– online at;;;;
-McGraw-Hill Construction/Dodge – online at
-Hispanic Contractors Association of the Carolinas (HCAC) – online at
-The Blue Book – online at

And at the Town of Beech Mountain; 403 Beech Mountain Parkway, Beech Mountain, NC 28604, on Mondays through Fridays between the hours of 8:00 AM and 4:30 PM.

Bidding Documents may be obtained from the Issuing Office during the hours indicated above. Bidding Documents are available on compact disc (as portable document format (PDF) files) for a non-refundable charge of $50 including shipping via overnight express service. Alternatively, printed Bidding Documents may be obtained from the Issuing Office either via in-person pick-up or via mail, upon Issuing Office’s receipt of payment for the Bidding Documents.

The non-refundable cost of printed Bidding Documents is $300 per set, payable to “West Consultants, PLLC”. Upon Issuing Office’s receipt of payment, printed Bidding Documents will be sent via the Issuing Office’s delivery method of choice. An additional charge will be required for special shipping services requested by a Prospective Bidder. The date that the Bidding Documents are transmitted by the Issuing Office will be considered the prospective Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.

A mandatory pre-bid conference will be held at 2:00 PM local time on Tuesday, July 30, 2019 at the Town Hall.

Bid security shall be furnished in accordance with the Instructions to Bidders.

Bidders must hold a valid North Carolina General Contractors license with a classification of “Building” or “Unclassified”.

Owner: Town of Beech Mountain
By: Tim Holloman
Title: Town Manager
Date: July 15, 2019


Town Hall
Phone: (828) 387-4236

Tax / Billing
Phone: (828) 387-2751

Police (non-emergency)
Phone: (828) 387-2342

Town of Beech Mountain
403 Beech Mountain Pkwy
Beech Mountain, NC 28604
Phone: (828) 387-4236
Fax: (828) 387-4862

Fire Department (non-emergency)
Phone: (828) 387-4612

Public Works & Utilities
Phone: (828) 387-9282

Parks & Recreation
Phone: (828) 387-3003