Bids and RFP’s / RFQ’s

Pursuant to the General Statutes of the State of North Carolina and Town of Beech Mountain policy, bids and proposals are invited and will be received by the Town of Beech Mountain until the public bid or proposal deadline date and time specified. Solicitation documents and specification information for the bid agent is located in the listing for the Bid, RFP, and/or RFQ.

Per North Carolina General Statute 87-15, prospective bidders for construction contracts must be properly licensed.
All Bidders must comply with nondiscrimination provisions. The Town of Beech Mountain is an equal opportunity agency and invites small and minority contractors to bid. The Town Council or its delegate reserves the right to reject any or all bids or proposals.

 RFQ Solicitation: latest project bids

Distribution of Solicitation Type Title Proposals Due
Design of the Grassy Gap WWTP Sewershed Study collection system Project RFQ REQUEST FOR Qualifications By: 12/09/2022 – 12:00 PM
Non-mandatory conference project meeting TBD
REQUEST FOR CONTRACT BIDS TOWN HALL/VISITOR CENTER ADDITIONS AND ALTERATIONS
TOWN OF BEECH MOUNTAIN, NORTH CAROLINA

November 14th, 2022

Attention: Qualified Consultants for Engineering Service

RE: Request for Qualifications for Professional Services

Dear Engineers,

Please be advised the Town of Beech Mountain is seeking proposals from qualified engineering firms to perform professional services related to the design and implementation of the Grassy gap WWTP Sewershed Study. The primary purpose of this project is to identify defects in the collection system that contribute extraneous water directly or indirectly to the Grassy Gap WWTP. The Grassy Gap WWTP, which is permitted for 0.080 MGD, has exceeded 80% of permit capacity (0.064 MGD) because of I/I. Nineteen (19) times in the past five years the monthly average flow exceeded 80% of the permit limit. The Town has received four Notice of Violations in the past four years for exceeding the limit. Sanitary sewer overflows (SSO’s) have also occurred in the collection system. A 2001 engineering study by Hobbs, Upchurch, & Associates included flow monitoring and manhole inspections for the purpose of identifying sources of I/I. Since that study is over 20 years old and since no inspection of pipes was performed, this project will augment and update the asset information for the Grassy Gap WWTP collection system. This better information will be used to plan the necessary improvements to reduce I/I to acceptable levels.

Experience with projects funded through the NCDEQ Division of Water infrastructure is preferred.

Please note RFQ submissions are due at the Beech Mountain Town Hall, no later than December 9th, 2022, by 4:00 P.M. to the address below:

TOWN OF BEECH MOUNTAIN
403 BEECH MOUNTAIN PARKWAY
BEECH MOUNTAIN, NC 28604
ATTENTION: ROBERT PUDNEY

The Town of Beech Mountain reserves the right to reject any and all proposals, negotiate with the best qualified firm regarding fees and/or the scope of services or postpone the decision for an indefinite period.

Sincerely,

 

Robert Pudney
Town Manager

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TOWN OF BEECH MOUNTAIN, NORTH CAROLINA

Request for Qualifications for Engineering Services

2022 Grassy Gap WWTP Sewershed Study

Please be advised the Town of Beech Mountain is seeking proposals from qualified engineering firms to perform professional services related to the design and implementation of the Grassy gap WWTP Sewershed Study. The primary purpose of this project is to identify defects in the collection system that contribute extraneous water directly or indirectly to the Grassy Gap WWTP. Sanitary sewer overflows (SSO’s) have also occurred in the collection system. A 2001 engineering study by Hobbs, Upchurch, & Associates included flow monitoring and manhole inspections for the purpose of identifying sources of I/I. Since that study is over 20 years old and since no inspection of pipes was performed, this project will augment and update the asset information for the Grassy Gap WWTP collection system. This better information will be used to plan the necessary improvements to reduce I/I to acceptable levels.

Experience with projects funded through the NCDEQ Division of Water infrastructure is preferred.

Copies of the request for qualifications may be obtained from the Town’s website at www.townofbeechmountain.com or by email to bmus@townofbeechmountain.com. Questions regarding this RFQ or concerning the scope of work for this project should be submitted to Daniel Davis at bmus@townofbeechmountain.com or by telephone at (828) 387-9282. RFQ submissions are due at the Town of Beech Mountain Town Hall no later than December 9th, 2022, by 4:00 P.M. The Town of Beech Mountain reserves the right to reject any and all proposals, negotiate with the best qualified firm regarding fees and/or the scope of services or postpone the decision for an indefinite period

Project Purpose:
The primary purpose of this project is to identify defects in the collection system that contribute extraneous water directly or indirectly to the Grassy Gap WWTP. The Grassy Gap WWTP, which is permitted for 0.080 MGD, has exceeded 80% of permit capacity (0.064 MGD) because of I/I. Nineteen (19) times in the past five years the monthly average flow exceeded 80% of the permit limit. The Town has received four Notice of Violations in the past four years for exceeding the limit. Sanitary sewer overflows (SSO’s) have also occurred in the collection system. A 2001 engineering study by Hobbs, Upchurch, & Associates included flow monitoring and manhole inspections for the purpose of identifying sources of I/I. Since that study is over 20 years old and since no inspection of pipes was performed, this project will augment and update the asset information for the Grassy Gap WWTP collection system. This better information

Project Work Plan:
The Grassy Gap WWTP Sewershed Study Project is proposed as follows:
1) Flow Monitoring: Complete flow monitoring with one portable flow meter in the Grassy Gap sewershed within the six sub-basins. By monitoring and recording flows in pipes for weeks at a time, during dry weather and wet weather, data will be collected that correlates precipitation rates with pipeline flow rates. This data will be combined with GIS data for the collection system such that the infiltration rate and inflow rate for each monitored basin (sewer shed) can be compared. Those sewer sheds with the highest I/I per inch-mile of pipe and/or per manhole will then be targeted for further investigation.
2) Manhole Inspection Photo Reviews (approx. 400): Photographs of the manholes in the Grassy Gap WWTP sewershed were taken (circa 2001), but the condition description was vague. This task consists of reviewing the photos to determine a more specific condition assessment for each manhole reviewed (only currently buried manholes will be reviewed in this manner). This method is proposed in lieu of opening each manhole because the manholes are buried and because the photographs are available.
3) CCTV Inspections of Pipe and Manhole Inspections: The quantity will vary depending on accessibility. The CCTV and manhole inspections will first focus on those that are accessible in paved roads or off-road.
4) Smoke Testing: Where manholes are accessible, smoke testing will be performed to identify sources of inflow, such as direct or indirect storm drain connections and leaks through pipes where the ground is shallow enough to allow smoke to emerge.
5) Project Management: This task includes the overall management and coordination of the work to be completed, as well as coordinating with the Town staff where to complete the flow monitoring and discussing the results of the flow metering completed at each location.
6) Review & Assessments, Project Report: This task includes data input, analysis and assessment, CCTV review, rehab/repair prioritization, rehab/repair recommendations and associated costs, and a summary report of the results and recommendations. Photo reviews from Task #2 will be used in this process. Develop with the Town Manager and Public Utilities Director assistance, near construction ready rehab/repair project(s) or one that is ready for use by Town forces to make repairs. Additionally, corrections to the

Preliminary Project Schedule:
Project Initiation & Meeting November 2022 – December 2022
Camera Purchase November 2022 – December 2022
Manhole Inspections (in paved roads) December 2022 – April 2023
Rent Flow Meter (move monthly, collect data) December 2022 – May 2023
CCTV Inspection by Town Forces (where manholes accessible) December 2022 – September 2023
CCTV (high definition) Inspection by Contractor (where Town forces/camera can’t discern defects) August 2023 – December 2023
Smoke Testing (where manholes accessible) December 2022 – April 2023
Manhole Inspection Photo Reviews January 2023 – August 2023
Analysis of Collected Flow & Rainfall Data; Identify Highest I/I Sub-basins July 2023 – September 2023
Additional CCTV by Town Forces (where manholes buried, if justified by flow data) September 2023 – March 2024
Additional CCTV (high definition) Inspection by Contractor (where Town forces/camera can’t discern defects) April 2023 – July 2024
Additional Manhole Inspection (where manholes buried, if justified by flow data or review of old photos) September 2023 – March 2024
Review CCTV Recordings (from Town forces and from contractor), note defects March 2023 – June 2024
Project Summary Report July 2024 – August 2024
Update CIP & GIS Mapping July 2024 – August 2024
CIP – Capital Improvement Plan
GIS – Geographical Information System

 

 

RFQ Submission Information

1.0 Submittal Information Requested from Potential Firms
In order for your firm to be responsive, your submittal must include the following:
• Description of the Project Team
• Resumes of Key Personnel
• Engineering and Environmental Permitting Approach
• Team Experience with Similar Projects – Brief project description, client, contact information, original and final budget, principal-in-charge
• Rate Schedule for Firm’s Key Staff and Sub-Consultants
2.0 Submittal Evaluation Process
The Town of Beech Mountain Town Council has the ultimate responsibility for selecting the best qualified firm/team and entering into a contract for services. The evaluation criteria is included in Attachment A

Additional Information
Questions regarding this RFQ or concerning the scope of work for this project should be submitted to Daniel Davis, Director of Public Utilities, by phone (828) 387-9282 or by email at bmus@townofbeechmountain.com.

RFQ submissions are due at the Beech Mountain Town Hall no later December 9th, 2022, by 4:00 P.M.. Fees for professional services and contract terms will be negotiated after identification of the best qualified firm/team.

The Town of Beech Mountain reserves the right to reject any and all proposals, negotiate with the best qualified firm regarding fees and/or the scope of services or postpone the decision for an indefinite period.

ATTACHMENT A

EVALUATION FORM:

TOWN OF BEECH MOUNTAIN

REQUEST FOR QUALIFICATIONS (RFQ)

 

Proposals will be independently evaluated according to the following criteria by the Town of Beech Mountain:

 

EVALUATION CRITERIA

VALUE

ASSIGNED VALUE

   I.     QUALIFICATIONS

a.      Qualification of the firm individuals and subcontractors assigned to the project

b.     Education background and training

c.      Quality Control

20

 

 II.     EXPERIENCE

a.      Recent experience in similar work

b.     Meeting time and budget constraints

c.      Previous contracting experience with government entities similar to Town of Beech Mountain

d.     Demonstration of minimization of change orders

e.      Litigation experience

f.      Largest dollar amount project

g.     Number of projects at this time

 

20

 

III.     CAPABILITIES

a.      Current and projected workload; ability and capacity to perform services in a timely manner

b.     Familiarly with project

c.      Approach to the work required

d.     Contractual relationship with local firms

e.      Any other additional information regarding the firm’s capacity

 

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IV.     PROXIMITY OF THE FIRM’S OFFICE TO THE TOWN

5

 

 V.     MINOR BUSINESS

a.      Certified Minor – Assign Value of 5

b.     Non-Certified – Assign Value of 0

5

 

 

 

 

 

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