Bids and RFP’s / RFQ’s

Bids and RFP’s / RFQ’s

Pursuant to the General Statutes of the State of North Carolina and Town of Beech Mountain policy, bids and proposals are invited and will be received by the Town of Beech Mountain until the public bid or proposal deadline date and time specified. Solicitation documents and specification information for the bid agent is located in the listing for the Bid, RFP, and/or RFQ.

Per North Carolina General Statute 87-15, prospective bidders for construction contracts must be properly licensed.
All Bidders must comply with nondiscrimination provisions. The Town of Beech Mountain is an equal opportunity agency and invites small and minority contractors to bid. The Town Council or its delegate reserves the right to reject any or all bids or proposals.

BID, RFP, and RFQ Solicitation: These projects are closed

Distribution of SolicitationTypeTitleProposals Due
1/25/2019RFPSECTION 00025
02/12/2019 – 3:00 PM
1/28/2019RFPProject No. 44480
02/26/2019- 2:00 PM

The Town of Beech Mountain will receive informal bids for the Buckeye Recreation Center Site Improvements Project at the Town of Beech Mountain Town Hall, located at 403 Beech Mountain Parkway, Beech Mountain, NC 28604 until 3:00 p.m., February 12, 2019 local prevailing time. Bids may be submitted by mail or in person. Bids received after this time will not be accepted. Bids will be solicited informally and opened at the time, place, and date indicated.

The project generally consists of the installation of a durable drive-able surface on the grassed area south of the tennis courts to allow access for emergency vehicles. Additionally, the project includes grading the area to eliminate water ponding and improve the site drainage.

Bid documents consisting of Contract Drawings and Project Manual will be sent electronically to interested Contractors.

Questions regarding the intent or Scope of Work to be given consideration must be delivered in writing or by email to WithersRavenel to the attention of Jacob Gray ( and must be received at least ten (10) working days prior to the date fixed for the opening of bids. Appropriate responses, where required, will then be issued by addendum to all plan-holders prior to the date scheduled for submittal of bids.

To qualify, all bids shall be submitted using bid forms contained in the Contract Documents. Incomplete or segregated bids will not be accepted. No bid shall be withdrawn for a period of 60 days after bid opening except as provided in Instructions to Bidders. Bidders must be licensed contractors in the State of North Carolina. The Owner reserves the right to waive informalities and to reject any and/or all bids. Contact Tamara Mercer or Riley Hatch at 828-387-4236 for more info or email

 ADVERTISEMENT FOR BIDS for a Multi-use Trail
Sealed bids will be received by the Town of Beech Mountain at the Town Hall until 2:00 p.m. (local time), Tuesday, February 26, 2019, and shall be immediately opened publicly and read aloud for the project described as follows:
Beech Mountain Side Path Project
Project No. 44480
generally consisting of the furnishing of all services, supplies, materials and equipment, and performing of all labor for the construction of approximately 452 Linear Feet of paved multi use trail along NC 184.
Complete plans, specifications and contract documents may be examined at the following location:
Beech Mountain Town Hall, 403 Beech Mountain Parkway,
Beech Mountain, NC 28604
Copies of the complete plans, specifications and contract documents may be obtained from:
Vaughn & Melton Consulting Engineers
Park Terrace Center
1318-F Patton Avenue
Asheville, NC 28806
contact Frank Gioscio, PE for more information 828-355-9933

A refundable deposit of Fifty Dollars ($50.00) in cash or certified check is required.
Orders for plans and specifications which are to be delivered by parcel post or other carriers will not be accepted for a period of five (5) days prior to bid date. Five (5) copies of plans and specifications will be furnished to the successful bidder for construction purposes without charge and additional plans and specifications will be available to the successful bidder at the cost of reproduction.
All bidders must have current North Carolina licenses for all work for the project.
Each bid shall be accompanied by a deposit with the Town of Beech Mountain of cash, or cashier’s check, or a certified check on some bank or trust company insured by the Federal Deposit Insurance Corporation in an amount equal to not less than five percent (5%) of the bid amount. In lieu of making the cash deposit as above described, a satisfactory Bid Bond in the amount of 5% of the total bid, executed by a corporate surety licensed under the laws of North Carolina to execute such bonds, shall be submitted with each bid, conditioned that the surety will upon demand forthwith make payment to the oblige upon said bond if the bidder fails to execute the
contract in accordance with the bid bond. This deposit shall be retained if the successful bidder fails to execute the contract within ten (10) days after the award of bid or fails to give satisfactory surety as required in North Carolina General Statue Section 143-129.
Each Bidder must be appropriately licensed as a Contractor as provided in Chapter 87 of the North Carolina General Statute.

Town Hall
Phone: (828) 387-4236

Tax / Billing
Phone: (828) 387-2751

Police (non-emergency)
Phone: (828) 387-2342

Town of Beech Mountain
403 Beech Mountain Pkwy
Beech Mountain, NC 28604
Phone: (828) 387-4236
Fax: (828) 387-4862

Fire Department (non-emergency)
Phone: (828) 387-4612

Public Works & Utilities
Phone: (828) 387-9282

Parks & Recreation
Phone: (828) 387-3003